Effective Date: January 1, 2026
Last Updated: April 13, 2026
SF Talent (“we,” “us,” or “our”) operates the website sftalent.com (the “Site”). This Privacy Policy explains what personal information we collect, why we collect it, how we use and protect it, and what rights you have regarding your data. This policy applies to all visitors, users, and individuals who interact with our Site or services.
We are committed to transparency and to protecting the privacy of every individual who visits our Site or submits information to us. Please read this policy carefully. By using our Site, you acknowledge that you have read and understand the practices described in this Privacy Policy.
1. Information We Collect
We collect information in the following ways:
1.1 Information You Provide Directly
When you interact with our Site, you may voluntarily provide personal information through the following channels:
Contact Form (sftalent.com/contact):
- Full name (required)
- Email address (required)
- Company name (optional)
- Message content (required)
Careers Application Form (sftalent.com/careers):
- Full name (required)
- Email address (required)
- LinkedIn profile URL (optional)
- Role of interest (optional)
- Resume or CV file upload (optional; accepted formats: .pdf, .doc, .docx)
- Message content (optional)
1.2 Information Collected Automatically
When you visit our Site, certain information is collected automatically through cookies and server logs:
- IP address — collected by our web server as part of standard HTTP communication
- Browser type and version — collected via server logs
- Device type and operating system — collected via server logs
- Pages visited and referring URL — collected via server logs
- Date and time of access — collected via server logs
1.3 Information We Do Not Collect
We do not use Google Analytics, Google Tag Manager, Facebook Pixel, or any third-party advertising or behavioral tracking technologies on our Site. We do not engage in targeted advertising. We do not sell, rent, or trade your personal information to third parties for marketing purposes.
2. Cookies and Similar Technologies
Our Site uses a limited number of cookies that are essential to the Site’s functionality. We do not use advertising cookies or third-party tracking cookies.
| Cookie Name | Purpose | Duration | Type |
|---|---|---|---|
| wordpress_cookie | Verifies that your browser supports cookies before login | Session | Strictly Necessary |
| _lscache_vary | Used by our caching system (LiteSpeed Cache) to serve the correct version of cached pages based on your login status | 48 hours | Strictly Necessary |
| wordpress_sec_* | Stores secure authentication credentials for administrators only; not set for regular visitors | Session | Strictly Necessary |
| wordpress_logged_in_* | Identifies logged-in users for site administration; not set for regular visitors | Session | Strictly Necessary |
All cookies on our Site are classified as “strictly necessary” for the operation of the Site. They do not track your browsing activity across other websites, and they do not collect personal information for advertising purposes. Because these cookies are essential to the basic operation of the Site, they do not require separate consent under applicable law.
3. How We Use Your Information
We use the information we collect for the following purposes:
- To respond to inquiries: When you submit our Contact Form, we use your name and email address to respond to your message.
- To process job applications: When you submit our Careers Application Form, we use your information to evaluate your candidacy, contact you regarding opportunities, and manage the application process.
- To operate and maintain the Site: We use automatically collected information (server logs, caching data) to ensure the Site functions properly, loads efficiently, and remains secure.
- To comply with legal obligations: We may use or disclose your information as necessary to comply with applicable laws, regulations, legal processes, or government requests.
- To protect our rights: We may use your information to enforce our terms, protect the security of our Site, and defend against legal claims.
We limit the collection of personal data to what is adequate, relevant, and reasonably necessary for the purposes described above.
4. How We Share Your Information
We do not sell your personal information. We may share your information only in the following limited circumstances:
- Service providers: We use a limited number of third-party service providers who assist in operating our Site and delivering our services. These include our web hosting provider and our form processing plugin (Forminator by WPMU DEV). These providers process data on our behalf and are contractually obligated to use your information only for the purposes of providing their services to us.
- Legal compliance: We may disclose your information if required to do so by law, court order, subpoena, or other legal process, or if we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
- Business transfers: In the event of a merger, acquisition, reorganization, bankruptcy, or sale of all or a portion of our assets, your personal information may be transferred as part of that transaction. We will notify you via a prominent notice on our Site of any change in ownership or use of your personal information.
5. Your Privacy Rights
Depending on your location, you may have certain rights regarding your personal information. We are committed to honoring these rights for all users, regardless of where you reside.
5.1 Rights Under the Virginia Consumer Data Protection Act (VCDPA)
If you are a resident of Virginia, you have the following rights under the Virginia Consumer Data Protection Act (Va. Code § 59.1-578 et seq.):
- Right to access: You have the right to confirm whether we are processing your personal data and to access that data.
- Right to correction: You have the right to request correction of inaccurate personal data.
- Right to deletion: You have the right to request that we delete personal data you have provided to us or that we have obtained about you.
- Right to data portability: You have the right to obtain a copy of your personal data in a portable, readily usable format.
- Right to opt out of sale: You have the right to opt out of the sale of your personal data. We do not sell personal data.
- Right to opt out of targeted advertising: You have the right to opt out of the processing of personal data for purposes of targeted advertising. We do not engage in targeted advertising.
- Right to opt out of profiling: You have the right to opt out of profiling that produces legal or similarly significant effects. We do not engage in profiling.
- Right to non-discrimination: We will not discriminate against you for exercising any of your privacy rights.
5.2 Rights Under Other State Privacy Laws
Residents of California (CCPA/CPRA), Colorado (CPA), Connecticut (CTDPA), and other states with comprehensive privacy laws may have similar rights, including the right to access, delete, and correct personal information, and the right to opt out of the sale or sharing of personal data. We extend the same rights described above to all users regardless of state of residence.
5.3 How to Exercise Your Rights
To exercise any of the rights described above, please contact us at:
- Email: privacy@sftalent.com
- Mail: SF Talent, Attention: Privacy, Virginia, United States
We will respond to your request within 45 days. If we require additional time, we will notify you of the extension and the reason for it, and will respond within a maximum of 90 days total. We may need to verify your identity before processing your request.
5.4 Right to Appeal
If we decline your request, you have the right to appeal our decision. To submit an appeal, please contact us at privacy@sftalent.com with the subject line “Privacy Rights Appeal.” We will respond to your appeal within 60 days. If your appeal is denied, we will provide you with information on how to contact the Virginia Attorney General’s office to file a complaint.
6. Data Security
We implement reasonable administrative, technical, and physical security measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include:
- Encryption: Our Site is served exclusively over HTTPS (TLS/SSL encryption), ensuring that all data transmitted between your browser and our servers is encrypted in transit.
- Secure cookies: All cookies set by our Site are flagged as HttpOnly and Secure, preventing unauthorized client-side access.
- Access controls: Access to personal information submitted through our forms is restricted to authorized personnel only.
- Secure authentication: Our administrative area uses strong password requirements and application-level authentication.
- Regular updates: We keep our content management system, plugins, and server software updated to address known security vulnerabilities.
While we take reasonable steps to protect your personal information, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security, but we are committed to maintaining commercially reasonable safeguards appropriate to the volume and sensitivity of the data we handle.
7. Data Retention
We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, or as required by law. Specifically:
- Contact form submissions: Retained for up to 24 months from the date of submission, unless an ongoing business relationship requires longer retention.
- Career application data: Retained for up to 24 months from the date of submission to consider you for current and future opportunities, unless you request earlier deletion.
- Server logs: Retained for up to 90 days for security monitoring and troubleshooting purposes, then automatically purged.
You may request deletion of your data at any time by contacting us at privacy@sftalent.com.
8. Children’s Privacy
Our Site and services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that we have inadvertently collected personal information from a child under 16, we will take immediate steps to delete such information. If you believe a child under 16 has provided us with personal information, please contact us at privacy@sftalent.com.
9. Third-Party Links
Our Site may contain links to third-party websites or services that are not operated by us. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party sites you visit. We are not responsible for the content, privacy practices, or security of any third-party websites.
10. Do Not Track Signals
Some web browsers transmit “Do Not Track” (DNT) signals. Because our Site does not use advertising or behavioral tracking technologies, we do not track users across third-party websites and therefore do not need to respond to DNT signals. Your browsing experience on our Site will not differ based on your DNT settings.
11. International Users
Our Site is operated in the United States. If you are accessing our Site from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your country of residence. By using our Site, you consent to the transfer of your information to the United States.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes, we will update the “Last Updated” date at the top of this page. We encourage you to review this page periodically to stay informed about how we protect your information. Your continued use of the Site after any changes to this Privacy Policy constitutes your acceptance of the revised policy.
13. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
SF Talent
Email: support@sftalent.com
Website: sftalent.com/contact
For privacy rights requests, please include your full name, email address associated with your inquiry or application, and a description of the right you wish to exercise. We will respond within 45 days of receiving your verifiable request.